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Germantown Elementary

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Section 4 - Operational Services

4:10 Fiscal and Business Management

4:15 Identity Protection

    4:15-AP1 Administrative Procedure Protecting the Privacy of Social Security Numbers

    4:15-AP2 Administrative Procedure Treatment of Personally Identifiable Information Under Grant Awards

    4:15-E1 Exhibit Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

    4:15-E2 Exhibit Statement of Purpose for Collecting Social Security Numbers

    4:15-E3 Exhibit Statement for Employee Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers

4:20 Fund Balances

4:30 Revenue and Investments

4:40 Incurring Debt

    4:40-AP Administrative Procedure - Preparing and Updating Disclosures

4:45 - Insufficient Fund Checks and Debt Recovery

    4:45-AP1 Administrative Procedure - Insufficient Fund Checks

    4:45-AP2 Administrative Procedure - Local Debt Recovery Implementation Procedures

    4:45-E1 Exhibit Cover Page Documenting the Process to Seek Offset from the Illinois Office of the Comptroller

    4:45-E2 Exhibit Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to Challenge

4:50 - Payment Procedures

    4:50-E Exhibit School District Payment Order

4:55 - Use of Credit and Procurement Cards

    4:55-AP Administrative Procedure - Controls for the Use of District Credit and Procurement Cards

    4:55-E Exhibit Cardholder's Statement Affirming Familiarity with Requirements for Using District Credit and/or Procurement Cards

4:60 Purchases and Contracts

    4:60-AP1 Administrative Procedure - Purchases

    4:60-AP2 Administrative Procedure - Third Party Non-Instructional Contracts

    4:60-AP3 Administrative Procedure - Criminal History Records Check of Contractor Employees

    4:60-AP4 Administrative Procedure - Federal Award Procurement Procedures

    4:60-AP4, E1 Internal Procedures for Procurement Transactions

    4:60-E Exhibit - Notice to Contractors

4:70 Resource Conservation

    4:70-AP Administrative Procedure - Resource Conservation

4:80 Accounting and Audits

    4:80-AP1  Administrative Procedure - Checklist for Internal Controls

    4:80-AP2 Administrative Procedure - Fraud, Waste, and Abuse Awareness Program

    4:80-AP3 Administrative Procedure - Inventory Management for Federal and State Awards

4:90 Activity Funds

4:100 Insurance Management

4:110 Transportation

    4:110-AP1 Administrative Procedure - School Bus Post-Accident Checklist

    4:110-AP2 Administrative Procedure - Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection; and Bus Driving Comments

    4:110-AP3 Administrative Procedure - School Bus Safety Rules

    4:100-E Exhibit Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses    

4:120 Food Services

    4:120-AP Administrative Procedure - Food Services; Competive Foods; Exemptions

4:130 Free and Reduced Price Food Services

    4:130-E Free and Reduced-Price Food Services; Meal Charge Notifications

4:140 Waiver of Student Fees

    4:140-AP Administrative Procedure - Fines, Fees, and Charges - Waiver of Student Fees

    4:140-E1 Exhibit Application for Fee Waiver

    4:140-E2 Exhibit Response to Application for Fee Waiver, Appeal, and Response to Appeal

    4:140-E3 Exhibit Resolution to Increase Driver Education Fees

4:150 Facility Management and Building Programs

4:160 Environmental Quality of Buildings and Grounds

    4:160-AP Administrative Procedure - Environmental Quality of Buildings and Grounds

4:170 Safety

    4:170-AP1 Administrative Procedure - Comprehensive Safety and Crisis Program

    4:170-AP1 E1 Exhibit - Accident or Injury Form

    4:170-AP1 E2 Exhibit - Memo to Staff Members Regarding Contacts by Media About a Crisis

    4:170-AP2 Administrative Procedure - Routine Communications Concerning Safety and Security

    4:170-AP2 E1 Exhibit - Letter to Parents/Guardians Regarding Student Safety

    4:170-AP2 E2 Exhibit - Letter to Parents/Guardians Regarding Educational Programs About the Dangers of Underage Drinking

    4:170-AP2 E3 Exhibit - Letter to Parents/Guardians About Dieruptive Social Media Apps; Dangers

    4:170-AP2 E4 Exhibit - Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting

    4:170-AP4 Administrative Procedure - National Terrorism Advisory

    4:170-AP5 Administrative Procedure - Unsafe School Choice Option

    4:170-AP6 Administrative Procedure - Plan for Responding to a Medical Emergency at a Physical Fitness Facility with an AED

    4:170-AP6 E1 Exhibit - School Staff AED Notification Letter

    4:170-AP6 E2 Exhibit - Notification to Staff and Parents/Guardians of CPR and AED Video        

    4:170-AP8 Administrative Procedure - Movable Soccer Goal Safety

 4:175 Convicted Child Sex Offender Screening; Notifications

    4:175-AP1 Administrative Procedure - Criminal Offender Notification Laws; Screening

    4:175-AP1 E1 Exhibit - Informing Parents/Guardians About Offender Community Notification Laws

4:180 Pandemic Preparedness

    4:180-AP1 Administrative Procedure - School Action Steps for Pandemic Influenza

    4:180-AP2 Administrative Procedure - Pandemic Influenza Surveillance and Reporting

    4:180-AP3 Administrative Procedure – Grant Flexibility; Payment of Employee Salaries During a Pandemic

4:190 Targeted School Violence Prevention Program

    4:190-AP1 Administrative Procedure - Targeted School Violence Prevention Program

    4:190 AP1 E1 Exhibit - Targeted School Violence Prevention Program Resources

    4:190 AP2 Administrative Procedure - Threat Assessment Team (TAT)

    4:190 AP2 E1 Exhibit - Principles of Threat Assessment

    4:190 AP2 E2 Exhibit - Threat Assessment Documentation

    4:190 AP2 E3 Administrative Procedure - Threat Assessment Key Areas and Questions; Examples

    4:190 AP2 E4 Exhibit - Responding to Types of Threats

    4:190 AP2 E5 Exhibit - Threat Assessment Case Management Strategies

    4:190 AP2 E6 Exhibit - Targeted School Violence Prevention and Threat Assessment Education