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Germantown Elementary

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Section 4 - Operational Services

4:10 Fiscal and Business Management

4:15 Identity Protection

        4:15-AP Administrative Procedure - Protecting the Privacy of Social Security Numbers

        4:15-E-1 Exhibit - Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

        4:15-E2 Exhibit - Statement of Purpose for Collecting Social Security Numbers

        4:15-E3 Exhibit - Statement for Employee Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers

4:20 Fund Balances

4:30 Revenue and Investments

4:40 Incurring Debt

4:45 Insufficient Fund Checks and Debt Recovery

4:45 Insufficient Fund Checks and Debt Recovery

        4:45-AP-1 Administrative Procedure - Insufficient Fund Checks

        4:45-AP-2 Administrative Procedure - Local Debt Recovery Implementation Procedures

        4:45-E1 Exhibit - Cover Page Documenting the Process to Seek Offset from the Illinois Office of the Comptroller

        4:45-E2 Exhibit - Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to Challenge

4:50 Payment Procedures

        4:50-E Exhibit - School District Payment Order

4:55 Use of Credit and Procurement Cards

4:55 Use of Credit and Procurement Cards

        4:55-AP Administrative Procedure - Controls for the Use of District Credit and Procurement Cards

        4:55-E Exhibit - Cardholder's Statement Affirming Familiarity with Requirements for Using District Credit and/or Procurement Cards

4:60 Purchases and Contracts

        4:60-AP1 Administrative Procedure - Purchases

        4:60-AP2 Administrative Procedure - Third Party Non-Instructional Contracts

        4:60-AP3 Administrative Procedure - Criminal History Records Check of Contractor Employees

        4:60-AP4 Administrative Procedure - Federal Award Procurement Procedures

                4:60-AP4, E1 Internal Procedures for Procurement Transactions

        4:60-E Exhibit - Notice to Contractors

4:70 Resource Conservation

        4:70-AP Administrative Procedure - Resource Conservation

         4:70-AP Administrative Procedure - Resource Conservation

4:80 Accounting and Audits

        4:80-AP Administrative Procedure - Checklist for Internal Controls

4:90 Activity Funds

4:90 Activity Funds

4:100 Insurance Management

4:110 Transportation

        4:110-AP1 Administrative Procedure - School Bus Post-Accident Checklist

        4:110-AP2 Administrative Procedure - Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection; and Bus Driving Comments

        4:110-AP3 Administrative Procedure - School Bus Safety Rules

        4:100-E Exhibit - Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses    

4:120 Food Services

        4:120-AP Administrative Procedure - Food Services; Competive Foods; Exemptions

4:130 Free and Reduced Price Food Services

        4:130-E, Free and Reduced-Price Food Services; Meal Charge Notifications

4:140 Waiver of Student Fees

        4:140-AP Administrative Procedure - Fines, Fees, and Charges - Waiver of Student Fees

        4:140-E1 Exhibit - Application for Fee Waiver

        4:140-E2 Exhibit - Response to Application for Fee Waiver, Appeal, and Response to Appeal

        4:140-E3 Exhibit - Resolution to Increase Driver Education Fees

4:150 Facility Management and Building Programs

4:160 Environmental Quality of Buildings and Grounds

         4:160-AP Administrative Procedure - Environmental Quality of Buildings and Grounds

4:170 Safety

4:170-AP1 Administrative Procedure - Comprehensive Safety and Crisis Program

        4:170-AP1 Administrative Procedure - Comprehensive Safety and Security Plan

        4:170-AP1 Administrative Procedure - Comprehensive Safety and Security Plan

        4:170-AP2, E1 Exhibit - Letter to Parents/Guardians Regarding Student Safety

        4:170-AP2, E2 Exhibit - Letter to Parents/Guardians Regarding Educational Programs About the Dangers of Underage Drinking

        4:170-AP2, E3 Exhibit - Letter to Parents/Guardians About Dieruptive Social Media Apps; Dangers

        4:170-AP2, E4 Exhibit - Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting

        4:170-AP4 Administrative Procedure - National Terrorism Advisory

        4:170-AP5 Administrative Procedure - Unsafe School Choice Option

        4:170-AP6 Administrative Procedure - Plan for Responding to a Medical Emergency at a Physical Fitness Facility with an AED

        4:170-AP6, E1 Exhibit - School Staff AED Notification Letter

        4:170-AP6, E2 Exhibit - Notification to Staff and Parents/Guardians of CPR and AED Video (98-305)

        4:170-AP7 Administrative Procedure - Targeted School Violence Prevention Program

        4:170-AP7 E1 Exhibit - Treat Assessment Decision Tree   

        4:170-AP7 E2 Exhibit - Threat Assessment Documentation and Response      

        4:170-AP8 Administrative Procedure - Movable Soccer Goal Safety

        4:170-AP7 E3 Exhibit - Targeted School violence Prevention and Threat Assessment Education

        4:170-E1 Exhibit - Accident Form

        4:170-E2 Exhibit - Memo to Staff Members Regarding Contacts by Media About a Crisis

        4:170-E6 Exhibit - Informing Parents About Offender Community Notification

4:175 Convicted Child Sex Offender Screening; Notifications

        4:175-AP1 Administrative Procedure - Criminal Offender Notification Laws; Screening

        4:175-AP1, E1 Exhibit - Informing Parents/Guardians About Offender Community Notification Laws

4:180 Pandemic Preparedness

        4:180-AP1 Administrative Procedure - School Action Steps for Pandemic Influenza

        4:180-AP2 Administrative Procedure - Pandemic Influenza Surveillance and Reporting