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Section 4 - Operational Services

4:10 Fiscal and Business Management

4:15 Identity Protection

        4:15-AP Administrative Procedure - Protecting the Privacy of Social Security Numbers

        4:15-E1 Exhibit - Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

        4:15-E2 Exhibit - Statement of Purpose for Collecting Social Security Numbers

        4:15-E3 Exhibit - Statement for Employee Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers

4:20 Fund Balances

4:30 Revenue and Investments

4:40 Incurring Debt

4:45 Insufficient Fund Checks and Debt Recovery

        4:45-AP Administrative Procedure - Insufficient Funds Check

        4:45-E1 Exhibit - Cover Page Documenting the Process to Seek Offset from the Office of the Comptroller

        4:45-E2 Exhibit - Notice of Claim and Intent to Seek Recovery; Challenge; and Response to Challenge

4:50 Payment Procedures

        4:50-E Exhibit - School District Payment Order

4:55 Use of Credit and Procurement Cards

        4:55-AP Administrative Procedure - Controls for the Use of District Credit or Procurement Cards

        4:55-E Exhibit - Cardholder's Statement Affirming Familiarity with Requirements for Using District Credit and/or Procurement Cards     

4:60 Purchases and Contracts

        4:60-AP1 Administrative Procedure - Purchases

        4:60-AP2 Administrative Procedure - Third Party Non-Instructional Contracts

        4:60-E Exhibit - Notice to Contractors

4:70 Resource Conservation

        4:70-AP Administrative Procedure - Resource Conservation

4:80 Accounting and Audits

        4:80-AP Administrative Procedure - Checklist for Internal Controls

4:90 Activity Funds

4:100 Insurance Management

4:110 Transportation

       4:110-AP1 Administrative Procedure - School Bus Post-Accident Checklist

       4:110-AP2 Administrative Procedure - Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection; Bus Driving Comments

4:120 Food Services

        4:120-AP Administrative Procedure - Food Services

4:130 Free and Reduced-Price Food Services

4:140 Waiver of Student Fees

        4:140-AP Administrative Procedure - Fines, Fees, and Charges - Waiver of Student Fees

        4:140-E1 Exhibit - Application for Fee Waiver

        4:140-E2 Exhibit - Response to Application for Fee Waiver, Appeal, and Response to Appeal

        4:140-E3 Exhibit - Resolution to Increase Driver Education Fees

4:150 Facility Management and Building Programs

4:160 Environmental Quality of Buildings and Grounds

         4:160-AP Administrative Procedure - Environmental Quality of Buildings and Grounds

4:170 Safety

4:170-AP1 Administrative Procedure - Comprehensive Safety and Crisis Program

         4:170-AP1 Administrative Procedure - Comprehensive Safety and Crisis Program

         4:170-AP2 Administrative Procedure - Criminal Offender Notification Laws    

         4:170-AP3 Administrative Procedure - School Bus Safety Rules

         4:170-AP4 Administrative Procedure - National Terrorism Advisory

         4:170-AP5 Administrative Procedure - Unsafe School Choice Option

         4:170-AP6 Administrative Procedure - Plan for Responding to a Medical Emergency at a Physical Fitness Facility with an AED

        4:170-AP6,E1 Exhibit - School Staff AED Notification Letter 

        4:170-AP7 Administrative Procedure - Targeted School Violence Prevention Program

        4:170-AP7, E1 Exhibit - Threat Assessment Decision Tree

        4:170-AP7, E2 Exhibit - Threat Assessment Documentation        

        4:170-AP8 - Administrative Procedure - Movable Soccer Goal Safety

4:170-AP7,E3 Exhibit - Targeted School Violence Prevention and Threat Assessment Education

        4:170-E1 Exhibit - Accident Form

        4:170-E2 Exhibit - Memo to Staff Members Regarding Contacts by Media About a Crisis

        4:170-E3 Exhibit - Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses

        4:170-E4 Exhibit - Letter to Parents Regarding Student Safety

        4:170-E6 Exhibit - Informing Parents About Offender Community Notification

4:180 Pandemic Preparedness

        4:180-AP1 Administrative Procedure - School Action Steps for Pandemic Influenza

        4:180-AP2 Administrative Procedure - Pandemic Influenza Surveillance and Reporting

 

 

 

 

 

 

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Germantown Elementary 401 Walnut Street Germantown, IL  62245

618-523-4253

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